The PIT and HIC - VT
Point In Time (PIT)
- Conducted on a single night in January, typically the 4th Wednesday.
- Every community nationwide participates in the count.
- The unsheltered and sheltered count will continue as normal for 2023 in your state.
- Emergency Shelter
- Transitional Housing
- Safe Haven - There are no HUD defined Safe Haven project types in Vermont
Housing Inventory Chart (HIC)
- Emergency Shelter
- Transitional Housing
- Rapid Re-housing
- Safe Haven - There are no HUD defined Safe Haven project types in Vermont
- Permanent Supportive Housing
- Other Permanent Housing
Timelines and Due Dates
2023 Point In Time (PIT) and Housing Inventory Chart (HIC) has a very tight and strict timeline. The PIT and HIC need to be submitted to HUD by the end of March 2023.
Due dates are in BOLD.
HMIS Timeline
Point In Time (PIT)
- Jan 26
- ICA pull all the reports to make sure that all data shows on the reports
- Jan 26 - Feb 2 - All PIT must be entered/updated
- Feb 3 - Feb 9 - Confirmed and accurate PIT report due to ICA
Housing Inventory Chart (HIC)
- Jan 27
- ICA pull the reports for the RRH/PSH/OPH projects at agencies that don’t have ES/TH/SH
- Feb 10
- ICA pull the reports to make sure that all data shows on the reports for those agencies that have ES/TH/SH
- Feb 13 - Feb 17 - All HIC data must be entered/updated
- Feb 20 - Feb 24 - Confirmed and accurate report due to ICA
Non HMIS Timeline
- Point In Time (PIT)
- Jan 26 – Feb 2 – Agencies gather the Unsheltered data and the Non HMIS ES/TH/SH data
- Feb 3 - Feb 9 – Agencies enter data into the Google Forms
- Feb 13– ICA starts reviewing the raw data
Housing Inventory Chart (HIC)
- ICA staff will reach out to agencies who do not enter their housing projects into HMIS to gather the required data needed for the HIC.
Additional Notes:
All agencies will also receive an email from ICA staff to gather program information to confirm things like; funding source, bed numbers, address, start dates, etc. This information is gathered each year to make sure that the CoC is reporting the most accurate program information.
In March 2023 ICA will be compiling all the data from the different data sources - HMIS, Google Forms and DV Data documents, to create the combined PIT data that is needed to submit to HUD for each HUD CoC. HIC reports and the PIT data will be used to populate the HIC portion of the required data submission to HUD.
Warning and Errors in the HUD database will be addressed during this time as well.
Please be aware that ICA staff may be contacting you to ask questions to help with this work. We will also have limited available time to schedule calls with providers in order to get all this work done.
Resources
HMIS
- VT HMIS PIT and HIC Report Training (Recorded Training)
- HMIS PIT and HIC Report Guidance
Non HMIS
- 2023 PIT Paper Survey (PDF)
- Paper Survey Training and Google Form Training (Recorded Training)
- Non HMIS PIT Guidance (PDF)
- Non HMIS HIC Guidance (PDF)
- SSVF EHA Guidance (PDF)
DEMO Google Forms
DO NOT ENTER REAL DATA!
VT BoS Non HMIS Google Form Links
- VT BoS Emergency Shelter Google Form Link
- VT BoS Transitional Housing Google Form Link
- VT BoS Unsheltered Google Link
Chittenden Non HMIS Google Form Links
- Chittenden Emergency Shelter Google Form Link
- Chittenden Transitional Housing Google Form Link
- Chittenden Unsheltered Google Link
CCHA Website PIT Page
VCEH Website PIT Pages