Vermont PIT and HIC

Point In Time (PIT)

Annual count and survey of unsheltered and sheltered homeless persons. 

This year the PIT date is January 22, 2025.

• Conducted on a single night in January, typically the 4th Wednesday. 
• Every community nationwide participates in the count.
• The unsheltered and sheltered count will continue as normal for 2025 in your state. 

The following information is for agencies that are required to participate in the count and enter their projects into the HMIS.

Categorized by three Program Types:

• Emergency Shelter
• Transitional Housing
• Safe Haven - There are no HUD defined Safe Haven project types in Vermont

Housing Inventory Count (HIC)

A point-in-time inventory of provider programs within a Continuum of Care that provide beds and units dedicated to serve people experiencing homelessness and, for permanent housing projects, were homeless at entry, per the HUD homeless definition. 

Categorized by six Program Types:

• Emergency Shelter 
• Transitional Housing
• Rapid Re-housing
• Safe Haven - There are no HUD defined Safe Haven project types in Vermont
• Permanent Supportive Housing
• Other Permanent Housing

Timelines and Due Dates 2025 Point-In-Time (PIT) and Housing Inventory Count (HIC) has a very tight and strict timeline. The PIT and HIC need to be submitted to HUD by the end of March 2025. 

• Thursday January 23, 2025 – Run HMIS PIT reports and send out to users
• Thursday January 30, 3035 – All data should be entered into HMIS
• Thursday February 6, 2025 – Have confirmed and accurate PIT report

• Thursday January 23, 2025 – Start collecting data and can start to enter into the Google Forms
• Thursday January 30, 2025 – All data should be collected and ready to be entered into the Google Forms
• Thursday February 6, 2025 – All data should be entered into the Google Forms

• Monday February 10, 2025 – Agencies will receive HIC reports
• Friday February 14, 2025 – All data should be entered into HMIS 
• Friday February 21, 2025 – Have confirmed and accurate HIC report 

Additional Notes:

• All agencies will also receive an email from ICA staff to gather program information to confirm things like; funding source, bed numbers, address, start dates, etc. This information is gathered each year to make sure that the CoC is reporting the most accurate program information.
• In March 2025 ICA will be compiling all the data from the different data sources - HMIS, Google Forms and DV Data documents, to create the combined PIT data that is needed to submit to HUD for each HUD CoC. HIC reports and the PIT data will be used to populate the HIC portion of the required data submission to HUD. 
• Warning and Errors in the HUD database will be addressed during this time as well.
• Please be aware that ICA staff may be contacting you to ask questions to help with this work. We will also have limited available time to schedule calls with providers in order to get all this work done.

Statewide Meetings and Materials:

December 4, 2024:

• VT Statewide 2025 PIT (recorded meeting)
  • VT Statewide 2025 PIT (presentation)

Resources:

2025 PIT/HIC Trainings/Resources COMING SOON!

• VT HMIS PIT and HIC Training (Recorded Training)
• VT HMIS PIT and HIC Training Power Point (PDF) 
• HMIS PIT and HIC Report Guidance (PDF)

• 2024 PIT Paper Survey (PDF) 
• Unsheltered and Non-HMIS Training (Recorded Training)
• Unsheltered and Non-HMIS Training Power Point (PDF)
• Non HMIS PIT and Unsheltered Count Guidance (PDF) 
• SSVF EHA Guidance (PDF)

• VT BoS Unsheltered DEMO:
• VT BoS TH DEMO:
• VT BoS: ES DEMO:
• Chittenden Unsheltered DEMO:
• Chittenden TH DEMO:
• Chittenden ES DEMO:

VT BoS Non HMIS Google Form Links - LIVE: 

• VT BoS Unsheltered:
• VT BoS Emergency Shelter:
• VT BoS Transitional Housing:

• Chittenden Unsheltered:
• Chittenden Emergency Shelter:
• Chittenden Transitional Housing:

• CCHA PIT Home Page

• HHAV PIT Home Page
• HHAV PIT Unsheltered Count