Monthly Housing Report

[HSNG-104] Monthly Housing Report

Report Purpose and Summary

This report is a monthly review of Clarity participating housing programs within your agency. The average attendance displayed is the number of clients that held a bed night on average on any given day in the report period. If you have any questions, please do not hesitate to contact you HMIS System Administrator. 

Instructions

Make sure you are operating in Clarity under the agency you are running the report for. You can check and change this under your name in the top right corner.

Step 1: Click on the  Launchpad, then click on the Reports icon. 

Step 2: In the Report Library, click the down arrow next to the  Housing folder to expand the section. 

Step 3: Click the  Run button next [HSNG-104] Monthly Housing Report.

Reporting Parameters

Step 4: Enter the following parameters

*Drilldown Functionality is available for both DQ% and Unique Count when run in Web Page Format 

Step 5: Click S ubmit

The file will be sent to the  Report Queue. Once the report is processed, you will receive a notification that the report is ready.

To open the report, either select  Open on the popup or click the Queue icon and then click Open.

Reporting Details

The report breaks down the project enrollments into the following sections:

        Emergency Shelter

        Transitional Housing

        Permanent Supportive Housing (disability required at entry)

        Safe Haven

        PH – Housing Only

        PH – Housing with Services

        PH – Rapid Re-Housing  

If there is an X in the column, there were no active enrollments during the reporting period. Drilldown Functionality:

Average

This column reports using the mean average, how many beds were occupied out of the total available beds during the month. Emergency Shelter with Night-by-Night set-up then each night of a Bed Night Attendance Services is counted for the Average column.

Permanent Housing Projects to be included as an occupied bed:

o   Housing Move-in Date <= Report End Date AND

o   Housing Move-in Date >= Project Start Date AND

o   Housing Move-in Date < Project Exit Date OR NULL

Data Quality (DQ%)

This column shows the average percentage of clients’ Data Quality related to the Personally Identifiable Information fields per program.  Data Elements included are shown below. 

Unq

This column is the unique count of active clients during the reporting month.