HUD CSV / XML Program Data Export (RHY CSV Instructions)

[HUDX-111] HUD CSV / XML Program Data Export (RHY CSV Instructions)

Report Purpose and Summary 

RHY repository uploads are required at regular intervals set by the the Department of Health and Human Services. This guide will show you the steps to follow in HMIS to retrieve the file to upload to your repository (RHYMIS).


Make sure you are operating in Clarity under the agency you are running the report for. You can check and change this under your name in the top right corner.

Step 1: Click on the  Launchpad, then click on the Reports icon. 

Step 2: In the Report Library, click the down arrow next to the  HUD Reports folder to expand the section. 

Step 3: Click the  Run button next to [HUDX-111] HUD CSV / XML Program Data Export.

Reporting Parameters

Step 4: Enter the following parameters. The following parameters apply to both RHY and SSVF requests.

Switch Access Agency(-ies) Select your agency
CoC Filter Category Select Agency CoC
CoC(s) Select CoC(s) the program is in (hold either control/command/shift button to select multiple)
Program Type(s) Choose the Program Type(s) being reviewed (hold either control/command/shift button to select multiple)
Program Status Select Active Programs
Program(s) Choose the appropriate Program(s) (hold either control/command/shift button to select multiple)
Apply Client Location Filter Select No
PIT Date Optional leave blank
Date From Start date of reporting period
Date To The date you are running the report
Version Auto-populated field leave as is
Source Type Select Continuum-operated HMIS
Encrypt Identifying Data RHY Select Yes
Include Deleted Data Select No
Include Service Item ID Select No
Include Assessment Screen ID Select No
Include Custom Services Select No
Report Output Format Select CSV Format

Step 5: Click  submit

The file will be sent to the  Report Queue. Once the report is processed, you will receive a notification that the report is ready.

To open the report, either select  Open on the popup or click the Queue icon and then click Open.

Step 6: Save the .csv file on your computer and upload the file to the appropriate repository.

Important Note: Do not open or alter any of the information in the .csv file.

Reporting Details

The export is simply a series of CSV formatted tables that are zipped together and uploaded to the RHY or SSVF repositories. Within the zip file there will be the following tables:

  • Export File
    • Export.csv
  • Project Descriptor Files
    • Organization.csv
    • User.csv
    • Project.csv
    • Funder.csv
    • ProjectCoC.csv
    • Inventory.csv
    • Affiliation.csv
  • Client File
    • Client.csv
  • Enrollment Files
    • Enrollment.csv
    • EnrollmentCoC.csv
    • Exit.csv
    • IncomeBenefits.csv
    • HealthAndDV.csv
    • EmploymentEducation.csv
    • Disabilities.csv
    • Services.csv
    • CurrentLivingSituation.csv
    • Assessment.csv
    • AssessmentQuestions.csv
    • AssessmentResults.csv
    • Event.csv
    • YouthEducationStatus.csv

It is critical that the contents of the zip file ARE NOT CHANGED. If the contents are changed, likely there will be a problem with uploading the file to the repository. The name of the zip file can be changed, but nothing else.

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