Service Census Report

[GNRL-103] Service Census

Report Purpose and Summary

This report shows the number of services given for each calendar day within the selected reporting period. All programs that were utilized in that month are listed along with the number of times that service was used that day. Drilldown functionality allows one to click on the number and get a list of those who received that service that day. Users must be signed in under the agency they want to run the report for.


Make sure you are operating in Clarity under the agency you are running the report for. You can check and change this under your name in the top right corner.

Step 1: Click on the Launchpad, then click on the Reports icon. 

Step 2: In the Report Library, click the down arrow next to the Service Based Reports folder to expand the section.  

Step 3: Click the Run button next to [GNRL-103] Service Census.

Reporting Parameters

Step 4: Enter the following parameters

Service Status All, Active or Inactive
Service(s) Select which service(s) to include in the report (hold either control/command/shift button to select multiple)
Veteran Status Select All or narrow report based on veteran status
Report Date Range Select the date range of the provided services to include in the report
Report Output Format Select *Web Page, PDF or Excel

*Drilldown Functionality is available when run in Web Page Format 

Step 5: Click submit

The file will be sent to the Report Queue. Once the report is processed, you will receive a notification that the report is ready.

To open the report, either select Open on the popup or click the Queue icon and then click Open.

Reporting Details

Service Listing

Services selected in the report parameters and provided to clients will be grouped by month and displayed in the left side of the report if they have been provided to a client. Each month included in the report is broken down into calendar days.  The individual cells indicate the number of clients receiving that particular service for that particular day.

Service Count Table

A counts table is included in the report which provides information on the total number of each selected service provided within the reporting period.  The number of unduplicated clients receiving the individual services is also included along with totals.

Services without any Households served

If needed, a third table displays services selected in the parameter options that were not provided to any Households. This table will only be displayed if there are selected services that were not provided to clients during the reporting period.

Data Quality Drilldown

Clicking the client name in the initial drilldown screen will provide Data Quality information for that particular client.  This information can assist the user in resolving data quality issues and increase the AVG DQ%.

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